Club Meeting

Regular meeting is held on every 1st and 3rd Monday of the month, except public holiday, from 7.00pm to 9.00pm, at Avenida Doutor Mário Soares, No. 25, Edf. Montepio, 5o andar, Macau (Between Industrial & Commercial Bank of China and Luso International Bank)

澳門蘇亞利斯博士大馬路25號  澳門互助會大廈五字樓  公職褔利處培訓室  (工商銀行及國際銀行總行側)


What are Club Meeting & Meeting Roles?

Every Toastmasters club meets on a regular basis, at least 12 times a year. Each club meets for an hour, sometimes up to two hours, depending on the club. Each meeting has a structured format, with various members participating in the different roles in the meetings. The meeting is run by a Toastmaster of the Day (TMOD or TME for Toastmaster of the Evening).

There are three basic parts to the Toastmasters meeting: the prepared speeches, Table Topics, and evaluations. In the prepared speaking portion of the meeting, two, three, or sometimes four Toastmasters will give a prepared presentation or speech before the group. Speeches are usually designed to meet the requirements of one of the projects in the communication manuals. “Table Topics” is an extemporaneous speaking exercise where the speaker speaks “off the cuff”; that is, the speaker responds to a question or topic that is not known beforehand. The Table Topics Master presents the topic, calls on an individual, and then that individual has 1 to 2 minutes to respond.

The evaluation session is where feedback is provided to all members, including the speakers. The evaluation session is headed by a General Evaluator, who calls on individual speech evaluators to give a 2- to 3-minute evaluation of an earlier presentation. After the evaluators have finished giving their evaluations, the General Evaluator calls for the helper reports:

  • There is a Grammarian who notes mispronunciations and mistakes in grammar, or word repetition (e.g. “I did … I did”), sometimes called “double clutching.” In some clubs, the Grammarian will also point out positive uses of language, including nice turns of phrase, clever formulations, and especially poetic or otherwise exceptional uses of language.
  • An Ah-Counter keeps track of audible pauses such as “ah,” “er,” “um,” “well,” and “you know”. These are also calledembolalia, which are naturally-occurring pauses or fillers in the flow of a speech. In some clubs, the role of the Grammarian and the Ah-Counter will be combined.
  • The meeting’s Timer reports how much time each speaker, table topics responder, and evaluator took to give his or her presentation. Then the General Evaluator, or Master Evaluator, gives his or her overall evaluation of the meeting and makes recommendations of ways to improve future meetings. Some clubs have Table Topics Evaluators who evaluate members’ responses to the table topics; for those that do not, the General Evaluator frequently fills that role. In addition, some advanced clubs have a ’round robin’ evaluation for the speakers. After the evaluator gives an evaluation recorded in the member’s manual, the other members around the room are asked for additional comments on the presentation.

There are sometimes other roles in the program, depending on the club. For example, there may be an Invocator who gives an invocation or inspirational opener; a Humor Master, Jokemaster, or Raconteur who tells a funny story or jokes; a Wordmaster orLexicologist who presents a “word of the day” to help the members increase their vocabulary (with the intention that members use the word of the day in their presentations); a Listener who asks questions after the presentations to make sure everyone was listening; and/or an Award Presenter, who presents awards at the end of the meeting. Some clubs also have an Educational Presentation in which a speaker presents an educational aspect of Toastmasters. In many clubs, members vote for the Best Speaker, Best Table Topics Speaker, and Best Evaluator of the meeting. This “Best [whatever]” usually gets a ribbon to keep or a traveling trophy to take with him or her until the next meeting, when he or she will have to present it to the next winner. There may also be a Vote Counter, who collects the attendants’ votes for Table Topic Speaker, (Rehearsed) Speaker, Evaluator, and Program Manager. The Vote Counter may also collect written evaluations to be given to the persons who gave rehearsed speeches. German Clubs have introduced the Pub Master which is responsible to reserve a table and lead the way to a restaurant or pub for an informal meeting after the toastmaster session.

The order of the program varies from club to club and country to country. Many noon-time clubs and other clubs that are constrained by time do their prepared speeches first, followed by Table Topics, followed by evaluations. This is the standard program for clubs in South Africa. Dinner clubs in the United States tend to do Table Topics first, and then everyone sits back and relaxes for the after-dinner prepared speeches. Alternately, some clubs that are very time-conscious do prepared speeches first, then evaluations, saving Table Topics for last.